City of Nelsonville is accepting applications for the position of Administrative Assistant. This position is a supportive role working with the City Manager and Code Enforcement Officer. The candidate will need to work independently without supervision and uphold a high level of honesty, integrity, ethics and fairness. Must remain calm, courteous and respectful always, and have the ability to manage conflict appropriately.
Essential Duties and Responsibilities
- Receive and screen all visitors and telephone calls to the City Manager’s Office and Code Enforcement Officer’s Office, providing information and handling issues that may require sensitivity and sound independent judgment.
- Respond to requests for information and refer requests and complaints from officials, customers, and the public to appropriate staff for resolution.
- Review and distribute incoming emails and phone calls.
- Perform data entry and maintain databases for Office programs and surveys.
- Review and compile data for City programs.
- Input data, maintain logs, and generate regular program reports.
- Proofread and check typed and other materials for accuracy, completeness, and compliance with City standards, policies, and procedures.
- Ensure materials, reports, and documents for signature are accurate and complete.
- Assist as assigned in maintaining calendars for the City Manager and Code Enforcement Officer.
- Schedule and confirm meetings and appointments, distribute meeting supplies such as pamphlets, binders, paper, pens and beverages.
- Organize, set priorities, and exercise sound independent judgment within areas of responsibility.
- Communicate clearly and effectively, both orally and in writing.
- Principles and practices of effective customer service and customer-oriented telephone etiquette.
- Office administrative practices and procedures, including file and document management procedures and practices.
- Correct English usage, including spelling, grammar, and punctuation.
- Effectively and efficiently interpret and relay city organization and basic information regarding ordinances, rules, policies, procedures, and operating practices in person or via telephone, email, text, video conference or mail.
- Use of a computer to perform advanced uses of word processing, graphics, spreadsheet, database, and other software to create documents and materials requiring the interpretation and manipulation of data.
- Purchase equipment and supplies, track and schedule maintenance for City Manager and Code Officer assigned vehicles.
- Type accurately at a speed necessary to meet the requirements of the position.
- Maintain strict confidentiality of privileged information.
- Use a high degree of tact, diplomacy, and discretion in dealing with sensitive and confidential situations that concern internal and external parties.
- Establish and maintain highly effective and friendly working relationships with the City Manager, City Council members, other elected and appointed officials, committee members, department directors and managers, staff, residents, representatives of civic and community groups, the media, the public, and others encountered in the course of work.
Benefits:
- 457(b)
- Bereavement leave
- Dental insurance
- Health insurance
- Life insurance
- On-the-job training
- Paid time off
- Retirement Plan
- Vision insurance
Salary: Step 1 – $20.00/HR; Step 2 – $20.50/HR; Step 3 – $21.00/HR
Schedule:
Full-time, 8-hour shift
Monday to Friday
Interested people can apply by sending a letter of interest and resume to,
Ashley Scarberry
Human Resources/Payroll Coordinator
City of Nelsonville
211 Lake Hope Drive | Nelsonville, OH 45764
ascarberry@cityofnelsonville.com
You can also apply online at Indeed at https://www.indeed.com/viewjob?jk=9f44e1cc6c496c45&from=shareddesktop_copy
“The City of Nelsonville is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT CITY OF NELSONVILLE AFSCME LOCAL 2845 EMPLOYEES WILL BE CONSIDERED FIRST. Position will remain open until filled; for full consideration apply by the posting closing date.
